GENERAL RESERVATION REQUIREMENTS

  • A $1,000 deposit (non-refundable and non-transferable) and a signed rental agreement are required to reserve an event date.

  •  50% of the final cost is due within 60 days of the signed rental agreement. 

  • The balance is due 90 days prior to the event.

  • Liquor liability insurance is required to be purchased no later than 30 days prior to the event date.

  • Additional charges of $200 per hour (non-pro rated) will be charged if the event does not conclude by 11:30 P.M. The client, vendors, and all belongings, decorations, rental items etc. must be off the premises by closing time 12 A.M.

CANCELLATIONS & REFUNDS

  • A change of date equals a cancellation.

  • Payments and deposits are non-refundable and non-transferable.

SECURITY DEPOSIT

The client is required to provide a completed Credit Card Authorization Form at least 60 days
prior to the scheduled event to cover any unpaid balances, additional rental items, additional time and assessed
damages. A prior approval of
$500 will be processed 7 days prior to the scheduled event. The
client’s card will be billed for any and all assessed charges. The client’s approval of charges is implicit in the signing of the credit card authorization form. 

RENTAL FEES & PAYMENTS

  • The Grand Belle accepts cash, personal or cashier's checks, VISA and Master Card. Credit card payments are subject to a 3.0% processing fee. Returned checks will incur a $50.00 service fee.

Payments and all correspondence should be mailed to:

The Grand Belle PO Box 495 Clarkston, MI 48347​

  • There is an $80.00 late fee for payments received more than 3 days past the due date.

INSURANCE

On or before 30 days prior to your event, the Grand Belle requires you to provide a Certificate of Host Liquor Liability Insurance. The certificate must name the Grand Belle as an additional insured and is required to have a minimum of $1,000,000 in general liability. Please select professional service companies that can meet this requirement. Coverage may also be purchased at www.theeventhelper.com. If insurance is not provided, alcohol cannot be allowed on the premises.

VENUE USE REQUIREMENTS

  • Rehearsals, which are optional, are limited to one hour and are scheduled on Thursdays as follows:

                   Friday Wedding - Thursday Rehearsal @ 5:00-6:00 P.M.

                Saturday Wedding - Thursday Rehearsal @ 6:00-7:00 P.M.

                Sunday Wedding - Thursday Rehearsal @ 7:00-8:00 P.M.

       Rehearsal time does not necessarily include access to the barn. Ceremony rehearsal time is not allowable as            or exchangeable for decorating time. No food or drink should be provided.

  • All events must conclude by 11:30 P.M, with all vendors off premise by midnight. Vendors need to begin tear down no later than 11:00 P.M. All equipment for your event must be removed immediately following your event.

  • Pets brought to property must be leashed, accompanied with a kennel and pre-approved by the venue. Animals are not permitted indoors. 

  • The Grand Belle is a non-smoking facility. Smoking may be permitted only in designated outdoor areas 

  • No chair or table rental from outside vendors. Tables and chairs are to be provided by the Grand Belle only

  • Portable dance floors are not permitted indoors

  • The client and all guests, vendors and associates only have access to the space contracted

  • Loading or unloading of equipment, decorations, etc. in the entry drive must be done at least
    (2) hours prior to the arrival of guests to avoid hazardous traffic backups. No parking is allowed on Holly Hills Drive.

  • All deliveries must be arranged prior to the event day and the delivery time approved if it falls outside of the operating hours/use of time.

  • All vendors must load in via designated access points. A parking area(s) will be designated and identified for all vehicles, including vendors.

CEREMONIES

A Ceremony Fee of $500 is required for all wedding ceremonies taking place at The Grand Belle. This fee
includes a ceremony site, bridal studio, ceremony arbor, unity table and guest chairs to be set up and broken down by the Grand Belle staff. We cannot be held responsible for inclement weather. Use/rental of our available tents (costs varies depending on size) must be confirmed at least 
24 hours prior to the event start time. If the ceremony must be held indoors, we will make every effort to provide a suitable site as allowable based on the attendance.  

NOISE LIMITS

Due to local ordinance, amplified music must be kept at a reasonable level. Volume control will be at the discretion of the Grand Belle Management. Use of outdoor amplified sound is only permitted during the ceremony. No amplified sound is allowed outside during the reception. In order to manage sound during the reception, after 10:00 P.M. the Grand Belle event management may ask the entertainment to reduce the volume and/or close the windows and doors. All sound must stop by 11:00 P.M.

PARKING

The Grand Belle offers complimentary on-site, self parking on the property. Please note cars may be parked in non-paved areasGuests requiring to leave vehicles overnight may do so upon event manager approval. Any overnight vehicles must be picked up by 9:00 A.M. the morning following the event.

FOOD & BEVERAGE SERVICE

  • The client is required to use one of the Grand Belle's approved, full-service caterers

  • The client is required to arrange all beverage services through the Grand Belle

  • Food and beverage trash removal is the responsibility of the caterer. Additional trash removal is the responsibility of the client and/or décor company where applicable.

DECORATIONS

  • The client and all vendors must coordinate with the Grand Belle the use of all decorations 30 days prior to the event date.

  • No decorations or other items shall be posted, nailed, screwed, glued or otherwise attached to the walls, floors, ceilings, furniture or other parts of the Grand Belle facilities or surrounding areas without prior written agreement.

  • No stapling, tacking or affixing any material to any walls, posts or doors.

  • No fires, fireworks, candles, open flames, sparklers, Chinese lanterns, or heating elements of any kind may be used inside the facilities or the outside grounds.

  • Rose petals & bubbles are permitted anywhere on the property. Balloons must be contained to indoor only. Confetti, glitter, sequins, silly string, party poppers, rice and birdseed are not permitted anywhere on the property at all. Rose petals must be picked up at the end of the event, leaving the venue as the guests found it when they received access.

  • Candles, only flameless candles are allowed for decoration. 

  • No duct tape may be applied to the floors.

  • The use or installation of any electrical appliances must have written prior approval. 

  • No overnight storage available.

      *Please share with any outside vendors you select*

SET-UP & CLEANUP

All personnel/vendors connected with the event may not be on the premises prior to or after scheduled set-up/clean-up times, unless previously arranged. The client may be charged an hourly rate for additional time needed. Clean-up is the responsibility of the client. Items not removed immediately following the event, will become property of the venue or will be disposed of with no liability to the Grand Belle and could result in charges against client’s deposit. The Grand Belle is not responsible for any lost or stolen items.

FINAL CONSULTATION

A 1 hour personal and final consultation appointment will be scheduled for no later than 60 days
before the event date. The topics of discussion at this appointment are: vendor names and contact information,
decorations, layout of indoor barn space (lower level and outdoor space if applicable), bartender services, etc.

DAMAGES 

The client is liable for all damages, expenses and losses including theft and property loss, caused by any person attending, or providing services connected with the client’s use of the facility. Costs will be assessed and charged to the client and /or deducted from the deposit. 

 

Note: Policies are subject to change/update. For full list of current policies or questions, please contact your designated event manager

Grand Belle Policies